General Provisions
All use of email must be consistent with SCC policies and procedures of ethical conduct, safety, compliance with applicable laws and proper business practices.
An SCC email account should be used primarily for SCC business related purposes; personal communication is permitted on a limited basis, but non-SCC related commercial uses are prohibited.
Email should be retained only if it qualifies as an SCC business record. Email is an SCC business record if there exists a legitimate and ongoing business reason to preserve the information contained in the email.
The SCC email system shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, hair color, disabilities, age, sexual orientation, pornography, religious beliefs and practice, political beliefs, or national origin. Employees who receive any emails with this content from any SCC employee should report the matter to their supervisor immediately.
Users are prohibited from using third-party email systems and storage servers such as Google, Yahoo, and MSN Hotmail etc. to conduct SCC business, to create or memorialize any binding transactions, or to store or retain email on behalf of SCC. Such communications and transactions should be conducted through proper channels using SCC-approved documentation.
SCC employees shall have no expectation of privacy in anything they store, send or receive on the company’s email system.
SCC may monitor messages without prior notice. SCC is not obliged to monitor email messages.